Eight Volunteers Needed
For every session your non-profit works you should plan to have at least eight (8) volunteers working the entire evening. Having more is better..
If you have a large volunteer base, then consider having teams that hosting every week. By doing so, your volunteers may need only work once per month.
At first, it may seem a bit confusing and even intimidating but trust us, it is not a confusing as it looks. We advise that you have the following key people identified.
Record Keeper /Inventory Manager
This person orders supplies, handles the checking account and other financials. The required State reports also will be this person’s job.
Event Tickets Captain
This person selects the event ticket games that will be played throughout the session. They also report on same and make a bank deposit ready for the Member in Charge to take to the bank.
Member in Charge
This person is present during the session(s). He/she will do the bank withdrawals and deposits, and complete the nightly reports and make them available to the record keeper – we have a scanner for email purposes.
Caller
This person announces and conducts the games at the bingo calling station.
With the exception of the “Member in Charge”, each of these key people can learn their position without knowing much about how the others do their job.
Typically the “Member in Charge” is stationed at the admissions kiosk along with another volunteer. Progressive papers are also sold at the third kiosk near the admission area.
Behind the concessions stand you will need the Event Ticket Captain and a snack bar person. The remaining three or more people are used to augment Event Ticket sales and to walk the floor. Floor walkers are needed to aid in verifying bingo and ticket winners.